Executive Secretaries and Executive Administrative Assistants
Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
SOC: 43-6011.00
Common Job Titles
Administrative AssistantAdministrative SecretaryExecutive AssistantExecutive Secretary
What You'll Need to Succeed
AI-generatedKey competencies for this occupation at a glance
- KnowledgeOrganize executive-level meetings, conference calls, and complex scheduling across multiple stakeholders using calendar management systems while balancing competing priorities and time constraints.Proficient
- KnowledgePrepare statistical reports and research summaries by synthesizing information from multiple sources to support executive decision-making.Proficient
- KnowledgeEvaluate information requests for relevance, urgency, and appropriate routing while maintaining confidentiality and organizational protocols.Proficient
- MindsetIntegrate interpersonal relationships with internal and external stakeholders by demonstrating discretion, professionalism, and service orientation in all interactions.Proficient
- MindsetBalance competing demands from multiple executives and departments while maintaining composure and prioritizing effectively under pressure.Proficient
- KnowledgeCoordinate administrative workflows and clerical activities across teams to ensure seamless operations and timely deliverables.Proficient
- KnowledgeCompose professional correspondence, meeting minutes, and business documents applying advanced writing skills and proper formatting conventions.Proficient
- KnowledgeApply office productivity software including Microsoft Office Suite and collaboration platforms to create professional correspondence, presentations, and documentation independently.Developing
- MindsetEngage with executives, visitors, and team members through active listening and responsive communication to anticipate needs and resolve concerns.Developing
- KnowledgeApply training and supervisory techniques to develop lower-level clerical staff and ensure quality standards.Developing
- KnowledgeAnalyze administrative processes and office systems to identify inefficiencies and recommend improvements to workflows.Developing
- Hands-onOperate multi-line telephone systems, videoconferencing equipment, and office technology efficiently to facilitate communication and virtual collaboration.Developing
Wage Data According to the Bureau of Labor Statistics
Annual wage data for Executive Secretaries and Executive Administrative Assistants (2024)
Estimated Total Employment (U.S.)
472,770
Wage Distribution by Percentile
| Metric | U.S. |
|---|---|
| 10% of workers earn the following or less | $48,300 |
| 10% of workers earn the following or more | $107,710 |
| Workers on average earn | $77,060 |
+ indicates wage is at or above the BLS reporting cap ($239,200/year)
Skills & Requirements
Key competencies for this occupation, ranked by importance
- Administrative4.5/5
- English Language4.2/5
- Customer and Personal Service3.5/5
- Computers and Electronics3.3/5
- Administration and Management3.2/5
Tools & Technology
Equipment and software commonly used in this occupation
In-Demand Technology
Frequently requested by employers in job postings
Adobe AcrobatAdobe IllustratorAdobe InDesignAdobe PhotoshopApple macOSCisco WebexFacebookGoogle DocsGoogle Workspace softwareIntuit QuickBooksMicrosoft AccessMicrosoft DynamicsMicrosoft ExcelMicrosoft Office softwareMicrosoft OutlookMicrosoft PowerPointMicrosoft ProjectMicrosoft SharePointMicrosoft Team Foundation ServerMicrosoft VisioMicrosoft WordOracle PeopleSoftOracle Primavera Enterprise Project Portfolio ManagementSAP ConcurSAP softwareSlackZoom
Technology Skills
Accounting softwareAdobe ContributeAestiva Purchase OrderAirtableApple KeynoteAppointment scheduling softwareBlackbaud The Raiser's EdgeCalendar and scheduling software
Tools & Equipment
10-key calculatorsData input scannersDesktop computersDictation equipmentDigital camerasElectric typewritersHandheld calculatorsHandheld computers