Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Perform routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
SOC: 43-6014.00
Common Job Titles
Administrative Assistant (Admin Assistant)Administrative Secretary (Admin Secretary)Office AssistantSecretary
What You'll Need to Succeed
AI-generatedKey competencies for this occupation at a glance
- KnowledgeApply administrative procedures and office management protocols in office settings using electronic filing systems and scheduling software.Proficient
- KnowledgeEvaluate work priorities and scheduling conflicts when coordinating appointments, meetings, and administrative activities under time constraints.Proficient
- KnowledgeCoordinate meeting logistics, travel arrangements, and event planning activities using scheduling and communication technologies independently.Proficient
- Hands-onOperate multi-line telephone systems and office communication equipment to facilitate internal and external stakeholder communications.Developing
- KnowledgePrepare correspondence, reports, and presentations using Microsoft Office suite and Google Workspace applications following organizational standards.Developing
- MindsetRespond to stakeholder inquiries and information requests with professionalism and attention to customer service.Developing
- KnowledgeOrganize paper and electronic filing systems to maintain accurate records and ensure information retrieval efficiency.Developing
- Hands-onExecute data entry and document processing tasks using scanners, computers, and database software with accuracy.Developing
- MindsetEngage with supervisors, colleagues, and external contacts to establish and maintain effective working relationships.Developing
- KnowledgeMonitor office supply inventory and resource needs to ensure operational continuity and cost efficiency.Developing
Wage Data According to the Bureau of Labor Statistics
Annual wage data for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive (2024)
Estimated Total Employment (U.S.)
1,737,820
Wage Distribution by Percentile
| Metric | U.S. |
|---|---|
| 10% of workers earn the following or less | $31,600 |
| 10% of workers earn the following or more | $64,150 |
| Workers on average earn | $47,640 |
+ indicates wage is at or above the BLS reporting cap ($239,200/year)
Skills & Requirements
Key competencies for this occupation, ranked by importance
- Administrative4.5/5
- English Language4.3/5
- Computers and Electronics3.8/5
- Customer and Personal Service3.8/5
- Administration and Management3.4/5
Tools & Technology
Equipment and software commonly used in this occupation
In-Demand Technology
Frequently requested by employers in job postings
Adobe AcrobatAdobe Creative Cloud softwareAdobe IllustratorAdobe InDesignAdobe PhotoshopApache CassandraApache HadoopApache HiveApache TomcatApple macOSAtlassian ConfluenceAtlassian JIRACanvaCisco WebexDrupalFacebookGoogle DocsGoogle SheetsGoogle Workspace softwareHypertext markup language HTMLIBM SPSS StatisticsIntuit QuickBooksKronos Workforce TimekeeperLinuxMicrosoft AccessMicrosoft Active Server Pages ASPMicrosoft DynamicsMicrosoft ExcelMicrosoft Office softwareMicrosoft OutlookMicrosoft PowerPointMicrosoft ProjectMicrosoft SQL ServerMicrosoft SharePointMicrosoft TeamsMicrosoft VisioMicrosoft WindowsMicrosoft WordMozilla FirefoxOracle DatabaseOracle PeopleSoftOracle Primavera Enterprise Project Portfolio ManagementSAP ConcurSAP softwareSASSalesforce softwareSlackTeradata DatabaseYardi softwareZoom
Technology Skills
3M Post-it AppADP Workforce NowAdobe DreamweaverAirtableApache HTTP ServerApache PigApache SolrApple Keynote
Tools & Equipment
Data input scannersDesktop computersDictation equipmentDigital camerasHandheld calculatorsHandheld computersLaptop computersLaser facsimile machines